Declaration on Protection of Personal Data of Trading Partners
Declaration on Protection of Personal Data of Trading Partners
- PREAMBLE
This Personal Data Protection Declaration applies to the processing of all personal data of consumers, customers, suppliers, and trading partners ("trading partners") of Zátiší Catering Group a.s., a company with registered office at Novotného lávka 200/5, 110 00 Prague 1, Business ID: 15269574 (hereinafter referred to as "Our Company" or "We"). This Personal Data Protection Declaration does not apply to data relating to business operations and to corporate data. Our Company is the controller of the trading partner's personal data. This Declaration specifies who We are and the purposes for which We process Your personal data and other kinds of information about You. If You require additional information, You can use the contacts provided at the end of this Declaration. The scope of this Personal Data Protection Declaration conforms to requirements laid down under the law, particularly Regulation of the European Parliament and of the Council (EU) 2016/679 (GDPR). This Personal Data Protection Declaration enters into force on 25 May 2018. The last modifications were made on 15 May 2018. This Declaration may be amended at a later time. The current version of this Declaration is posted on Our website at all times. In the event of major amendments, We will proactively inform You. - FOR WHAT PURPOSES DO WE PROCESS YOUR PERSONAL DATA?
Our Company will process Your personal data in the conduct of business transactions between You and Our Company, when You visit Our websites or applications, or in the framework of different forms of communication with You. - Response to Your Inquiries
If You contact Us, We will use Your personal data for the purpose of responding and answering Your inquiries. For this purpose, We will process Your personal data based on Your consent. If You provide Your personal data to Us, we will process Your name, contact information, Your correspondence with Us, Your inquiries, and any and all other personal data necessary for responding to Your inquiries. - Development and Improvement of Products and/or Services
We process Your personal data for the purposes of assessing, analyzing, and improving Our products and (customer) services. We use Your personal data to analyze consumer patterns and to modify Our products and services accordingly. When You use Our websites or applications or when You enter or search for information via Our websites or applications, We also process Your personal data for the purpose of compiling analytical reports. We use Your personal data to analyze consumer patterns and to modify Our products and services for the purpose of improving them. It means that We analyze the frequency at which You read Our newsletters, the frequency of Your visits to Our websites and applications, the sections You view, and the products and services You purchase through Our websites and applications. For the purpose of updating Our database used for the abovementioned purposes, We might collect additional information from sources in the public domain.
For this purpose, We process Your data based on Our legitimate interest in order to improve Our products and services, where We process Your contact information, including Your address and e-mail address, personal data, including Your name and date of birth, information on payments and credit rating, and correspondence with Our Company. In addition, We process personal data You enter via Our websites, personal data generated as part of using Our websites, technical data from Your device, such as the IP address, sections of Our websites You have visited, information on what links You click on and what online content You browse, and the duration of Your visit to Our websites. If You take part in Our surveys, we may ask You to provide Your personal data, including Your address, e-mail address, Your name, and date of birth. For these purposes, we may use personal data You have provided to Us in the framework of a survey. - Assessment and Acceptance of Customer, Supplier, or Trading Partner
If You contact Us, We will process Your personal data for the purposes of confirming and verifying Your identity and, furthermore, for the purposes of assessing and verifying the prospects of a future partnership. Moreover, Our Company will process Your personal data for administrative purposes, such as verifying and matching Your data with records available in public registers maintained by government and supervisory authorities.
For this purpose, We process personal data because doing so is necessary for entering into a contract between You and Our Company. Since Our Company is unable to enter into contracts without obtaining necessary information, We process Your contact information, including Your address and e-mail address, Your personal data, including Your name and date of birth, information pertaining to Your payments and credit rating, and details pertaining to Your correspondence with Our Company. - Entry into and Performance of Contract
If You are a customer and have purchased a product or service from Us or of You collaborate with Us as a supplier or a trading partner, We process Your personal data for administrative purposes, such as the issue of invoices and the remittance of payments. In addition, We use Your personal data for the purposes of delivering, receiving, and managing Your or Our products and services. Our Company will process Your personal data for the purposes of performing the contract between You and Us in the future, including the provision of customer services. If You require access to Our Company's premises, We process Your personal data for identification purposes. For this purpose, We process personal data because doing so is necessary for entering into a contract between You and Our Company. Since Our Company is unable to enter into contracts without obtaining the necessary information, We process Your contact information, including Your address and e-mail address, Your personal data, including Your name and payment information, and details pertaining to Your correspondence with Our Company. - Relationship Management and Marketing
We use information stored in the database of Our customers to send You suitable offers and newsletters as well as for the purposes of providing customer services to You, administering accounts, and distributing information on current issues. In addition, We use Your personal data for the purposes of developing, conducting, and analyzing market surveys and marketing strategies. For this purpose, We process Your personal data based on Your consent to the distribution of newsletters, marketing messages, and other forms of communication. Furthermore, We process Your personal data based on Our legitimate interest in order to improve Our marketing strategies, where We process Your contact information, including Your address and e-mail address, personal data, including Your name, contact preferences, payment information, order history, and correspondence with Our Company. - Business Operations and Internal Management
We process Your personal data in carrying out and organizing Our business operations. That includes general management tasks, the administration of orders, and the management of Our assets. Moreover, Our Company processes Your personal data for internal management purposes. We conduct audits, investigations, business inspections, and We use and manage directories of customers, suppliers, and trading partners. Moreover, We process Your personal data for the purposes of accounting, financial management, archivation, insurance, legal and business consulting, and settlement of disputes. For these purposes, We process personal data based on Our legitimate interest to ensure the continuity and development of business operations, where We process Your contact information, including Your address and e-mail address, personal data, including Your name, payment information, order and payment history, correspondence with Our Company, and data generated during the performance of the contract entered into between You and Our Company. - Organization Analyses and Development, Management Reports, Acquisitions, and Divestments
Our Company processes Your personal data for the purposes of compiling and presenting reports and analyses. We use aggregated/anonymized personal data in compiling reports for the management of Our Company and in performing analyses of Our business operations. In the framework of preparing Our reports for the management of Our Company, we conduct surveys among customers, suppliers, and trading partners to collect information on Your preferences. In addition, We process Your personal data for the purposes of submitting reports to Our management in connection with mergers, acquisitions, and divestments with the aim of facilitating the conduct of such transactions. For these purposes, We process personal data based on Our legitimate interest to ensure the continuity and development of business operations, where We process Your contact information, including Your address and e-mail address, personal data, including Your name and date of birth, order and payment history, correspondence with Our Company, and information You provide to Us as part of Our surveys. - Use of Our Websites or Applications
If You use Our websites, We process technical data to allow You to use the functions of Our websites and to allow Our website administrators to manage and improve the functioning of Our websites. If You enter information via Our websites, such as product preferences or Your location for receiving information or functions, Our Company will process such information for the purposes of providing the requested information or functions. Furthermore, We process Your personal data to allow You to store Your data (such as preferences and product-related data) and to allow You to share such data with other users to the permitted extent of sharing You configure on Your device. For this purpose, We process personal data based on Our legitimate interest to create and use technical means to make available properly functional websites and to improve the functions of Our Company's websites, where We process personal data that You enter via the websites or that are generated as part of the use of the websites, and technical data from Your device, such as the IP address, the Internet search engine You use, sections of Our websites You have visited, information on what links You click on and what online content You browse, and the duration of Your visit to Our websites. - Facilitation of Your Communication with Our Company
Our Company is active on social media, including Facebook, Twitter, LinkedIn, and YouTube. If You contact Our Company via social media, We process Your personal data for the purposes of responding to Your inquiries and Your messages. In addition, by using the "Contact" tab on any of Our websites or applications, You can contact Us through various communication channels, such as e-mail, to send us feedback and suggest improvements, as well as links to Our websites and Our Facebook profile. For this purpose, We process personal data based on Our legitimate interest to respond appropriately to Your inquiries and to refer You to Our social media profiles, where We process communication channels You select to communicate with Us as well as personal data You provide to Our Company. That includes Your (user) name, address, e-mail address, and personal data stated in Your message. In addition, if You follow links on third-party websites or applications, the applicable third party may store cookies on Your device. - Monitoring and Verification
We monitor Our processes to verify compliance with Our guidelines and regulations. In the course of monitoring, We might gain access and get to know Your personal data. For this purpose, We might process Your personal data based on Our legitimate interest in monitoring Our internal processes and complying with the law, where We might gain access to personal data that are stored in Our systems and that may be examined to verify compliance with laws and regulations. Personal data to which we gain access and which are verified will not be stored for the purpose of verifying compliance with laws and regulations, with the exception of cases where We need such data for subsequent investigation of a potential violation of the law. Your personal data are not stored for this purpose, unless data are related to a potential violation. In such a case, we are required to store the applicable personal data until the completion of the applicable investigations or proceedings. - Health Protection, Security, and Integrity
Our Company values highly Your health, protection, safety, and integrity. We process Your personal data for the purposes of protecting Our employees, customers, suppliers, and trading partners. For that reason, we verify Your right to enter Our premises, and we might verify whether Your personal data match records available in public registers maintained by government and supervisory authorities. Moreover, We process Your personal data to protect the assets of Our Company and Our employees and customers. For this purpose, We might process Your personal data based on Our legitimate interest in monitoring Our internal processes and complying with the law, where We process Your contact information, including Your address and e-mail address, personal data, including Your name and date of birth, order and payment history, and the history of Your visits to Our premises. - Compliance with the Law
In some cases, We process Your personal data for the purposes of complying with laws and regulations, for example for the purposes of discharging taxation duties and legal requirements relating to business operations. In case specified in laws and regulations in effect, we may be required to provide access to Your personal data to government or supervisory authorities.
For this purpose:
- We process Your personal data to ensure compliance with laws and regulations,
- We process Your contact information, including Your address and e-mail address, personal data, including Your name and date of birth, order and payment history, and details pertaining to VAT and other taxes. - Attendance at Promotional and Other Events
We send You information on promotional events and invitations to attend various activities. If You decide to take part in such activities, we need Your personal data to be able to organize such activities. In addition, if You participate in such a promotional activity or another event, we need Your personal data for assessment purposes.
For this purpose:
- We process Your personal data based on Your consent. You may revoke Your consent at any time with no effect on the lawfulness of data processed based on Your consent prior to the revocation of Your consent,
- We process Your name, address, e-mail address, and records pertaining to the relevant event. - HOW LONG DO WE KEEP PERSONAL DATA?
In general, Our Company keeps data pertaining to trading partners solely during the period required for the applicable business purpose, to a commensurate extent necessary for discharging requirements laid down under laws and regulations in effect.
Immediately after the expiry of the applicable data storage time limit, data will be:
(i) safely erased or discarded,
(ii) anonymized,
(iii) archived (unless prohibited under the law or the discarding schedule in effect). - WHO HAS ACCESS TO YOUR PERSONAL DATA?
Access to Your Personal Data within Our Company Your personal data may be transferred among shareholders and companies affiliated with Our Company. We provide Your data for administrative purposes in order to maintain comprehensive information on Your contracts with companies affiliated with Our Company. We might transfer Your data with the aim of offering You all-inclusive bundles of services a products. Our Company's employees have the right to access personal data solely to the extent necessary for specific purposes and for the fulfillment of their work duties. Third-Party Access to Your Personal Data Where necessary for providing Our Company's products and services, the following third parties may have access to Your personal data: banks, insurance companies, IT suppliers, accountants, consultants, and other persons and organizations that might process Your data to the extent necessary for securing Our Company's operations. If a third party gains access to Your personal data, Our Company will adopt contractual, technical, and organizational measures ensuring that Your personal data will be processed solely to the necessary extent. Third parties will process Your personal data in strict compliance with laws and regulations in effect. Where personal data are transferred to a third party in a country where appropriate protection of personal data is not ensured, We will adopt measures providing appropriate protection for Your personal data, for example by negotiating with such third parties contractual conditions corresponding to the EU standard. In other cases, Your personal data will be transferred to third parties solely if required by local laws.
5. SECURITY OF YOUR PERSONAL DATA
We have implemented appropriate measures to preserve the confidentiality and security of your personal data. We have implemented adequate technical, physical, and organizational measures to protect personal data from accidental and unlawful destruction, accidental loss, damage, modification, unauthorized disclosure or access, and all other forms of unlawful processing, including excessive collection. - HOW CAN YOU EXERCISE YOUR PRIVACY PROTECTION RIGHTS?
You have the right to demand access to Your personal data or to an overview of Your personal data. Under certain conditions, You also have the right to request correction and/or erasure of Your personal data. In addition, You have the right to request the processing of Your personal data to be restricted, the right to object to processing, and the right to data portability.
In exercising Your privacy protection rights, kindly communicate with us using the contact information provided in the closing section of this Personal Data Protection Declaration. Kindly take into account that in further communication, we may request additional information for the purposes of verifying Your identity. - CAN YOU REVOKE YOUR CONSENT?
You can revoke Your consent at any time. Be advised that revocation will not have retroactive effect. To revoke Your consent, kindly communicate with us using the contact information provided in the closing section of this Personal Data Protection Declaration. - HOW TO FILE A COMPLAINT?
If You wish to file a complaint regarding the use of Your personal data by Our Company, You can do so through the contact person using contact information provided in the closing section of this Declaration. In addition to filing a complaint with Our Company, You can file a complaint with the supervisory authority – the Office for Personal Data Protection, Pplk. Sochora 727/27, 170 00 Prague 7 – Holešovice, www.uoou.cz. - HOW CAN YOU CONTACT US?
If You have a question regarding the processing of personal data by Our Company, kindly read this Declaration first. If You need additional information, contact us at zatisiclub@zatisigroup.cz or marketing@zatisigroup.cz. I certify to have acquainted myself with the content of this Declaration. I consent to the processing of my personal data for the purposes, to the extent, and using the methods laid down under this Declaration.
